Your team is already using ChatGPT and Copilot. This free template sets clear, plain-English rules so they don't paste client data into a public tool — the kind of governance vendors and insurers now ask about.
Generate Your Full Policy Set →The risk isn't hypothetical: an employee pastes a client contract or customer records into a public AI tool, and that data is now outside your control. An AI acceptable use policy is the cheapest, fastest control you can put in place — and "do you have an AI use policy?" is increasingly a line item on vendor security questionnaires and cyber insurance applications.
This policy governs use of artificial intelligence tools (e.g., generative AI assistants, chatbots, code assistants) by all employees and contractors of [Company Name] for company work.
Only AI tools approved by [Name/Role] may be used for company work. The current approved list is maintained at [location]. Requests to add a tool go to [contact] for review of its security and data-handling terms.
Do not enter the following into any AI tool that is not explicitly approved for it: client or customer personal data, confidential or proprietary information, credentials or secrets, source code under NDA, or any regulated data (health, financial, or similar). When in doubt, leave it out.
AI output is a draft, not a decision. A qualified employee must review AI-generated content for accuracy, bias, and appropriateness before it is used externally or relied upon. The employee using the tool is accountable for the final output.
Employees must respect third-party IP and not present AI-generated material as original where attribution is required. Company confidential information must not be used to train public models. Prefer tools that contractually exclude your inputs from training.
Where required by a client, regulation, or context, disclose material use of AI. Do not use AI to impersonate a real person or to generate misleading content.
Access AI tools only from compliant company devices with MFA enabled on associated accounts. Report any suspected exposure of company or client data through an AI tool as a security incident.
This policy is reviewed at least annually and updated as tools and regulations change. Last reviewed: [Date].
The hard part isn't the wording — it's keeping the approved-tools list current, making sure every employee has actually read and acknowledged the policy, and producing that proof when a client's questionnaire asks. A standalone document that nobody has signed won't satisfy a reviewer. CompliQuick rolls the AI policy into your full policy set, runs the acknowledgment and training, and tracks who's completed it.
Answer a few questions and get a framework-mapped security policy set, annual training, completion tracking, and certificates your clients and insurers will accept.
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